1. Definitions and interpretation
In this Policy, the following terms shall have the following meanings:
means an account required to access and/or use certain areas and features of Our Site;
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003;
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and
means RTF Imaging Limited a limited company registered in England under company number company number 09589593, whose registered address is 93 Aldwick Road, Bognor Regis PO21 2NW
2. Information about us
Our Site is owned and operated by RTF Imaging Limited, a limited company registered in England under company number 09589593, whose registered address is 93 Aldwick Road, Bognor Regis PO21 2NW.
Our VAT number is 286177760
Our Data Protection Officer is Russell Trump, and can be contacted by email, by telephone on 08000 433 310, or by post at 93 Aldwick Road, Bognor Regis PO21 2NW
3. What does this policy cover?
4. Your rights
As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
a) The right to be informed about Our collection and use of personal data
b) The right of access to the personal data We hold about you
c) The right to rectification if any personal data We hold about you is inaccurate or incomplete
d) The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
e) The right to restrict (i.e. prevent) the processing of your personal data
f) The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation)
g) The right to object to Us using your personal data for particular purposes
h) Rights with respect to automated decision making and profiling
5. Do We Share Your Data?
a) We may sometimes contract with third parties to supply services to you on Our behalf. These may include payment processing, delivery of goods, search engine facilities, advertising, and marketing. In some cases, the third parties may require access to some or all of your data. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
b) We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
c) We may sometimes use third party data processors that are located outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). Where We transfer any personal data outside the EEA, We will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under GDPR including:
i) MailChimp – GDPR compliant;
ii) Solar Accounts – GDPR compliant;
iii) Outlook Email – GDPR compliant;
vi) In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
6. What Happens If Our Business Changes Hands?
b) In the event that any of your data is to be transferred in such a manner, you will be contacted in advance and informed of the changes. When contacted you will be given the choice to have your data deleted or withheld from the new owner or controller.
7. How Can You Control Your Data?
a) When you submit personal data via Our Site, you may be given options to restrict Our use of your data. In particular, We aim to give you strong controls on Our use of your data for direct marketing purposes (including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails and at the point of providing your details.
b) You may also wish to sign up to one or more of the preference services operating in the UK: The Telephone Preference Service (“the TPS”), the Corporate Telephone Preference Service (“the CTPS”), and the Mailing Preference Service (“the MPS”). These may help to prevent you receiving unsolicited marketing. Please note, however, that these services will not prevent you from receiving marketing communications that you have consented to receiving.
8. Your Right to Withhold Information
You may access Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
9. How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please use the GDPR request form to request a copy of your data, or using the contact details below in section 14.
11. Contacting Us